Guide: Best Project Management Software for Remote Teams

Are you having trouble communicating with your remote team? Did you share the wrong file with the team and it takes 3 hours to resend them one by one? Your remote team misunderstands the milestones and even the objective of your project? It never feels good to have these conflicts while bearing the stress of completing a project, but you can actually eliminate these problems by using the online project management software. The emergence of remote teams has led to the production of several great online project management systems to address teams’ issues with productivity issues and the need for real-time updates. Online project management software not only breaks the distance barrier by providing direct communication with employees, but also provides them with an environment where every teammate can get the same update, file and documentation. It’s just a matter of time to find out, but we’ve decided to introduce you 10 online project management software that provides tons of useful information features for you such as setting up and sharing tasks, real-time updates, file sharing and even online wiki. Forget the hassles in every aspect of project management, now you just need to login to the internet to access the all-in-one project management system!


ActiveCollab helps employees through time savings and ease of use features. Project leaders can set milestones for the team, add team members, assign tasks and be notified by email for updates on the project. Also when replying or posting a comment you do not really have to log into the system, you can respond and post comments via e-mail. With ActiveCollab, team leaders can provide real-time updates to their contractors / customers by giving them access to the system itself. I’ve used this personally and I’ve seen it quite flexible in allowing users to consent to what features use. File sharing, time tracking, billing, project management and notifications, all in one place – on your web server.

2. Assembla

Assembla has a ticket system in which teams in remote places are assigned tasks via tickets. I’ve used this and personally find it a little confusing at first, but after spending some time with it I get exactly how it works. It’s like one of those online forums where people talk about things, only here the project manager is the one who controls most of the game.

There is a built-in wiki to help new users navigate it, and Assembla encourages its users to actually read and follow the instructions.

3. Base camp

Created by 37signals, a company that believes that less is more, Basecamp focuses on communication between users to achieve optimal performance. Rather than sending email to multiple people, users can post directly to Basecamp and engage people, eliminating messy email threads in everyone’s inbox.

When it comes to file sharing, Basecamp supports all popular file formats, ranging from Word documents to images and any file type. When it comes to revisions, uploaded files with the same file name will not overwrite the existing files, and the older file will be archived so people can see what changes have been made. For uploaded images, users can preview them before downloading the file.

4. Central desktop

Like any other online project management software, Central Desktop allows you to work from anywhere as long as there is an internet connection. It’s a good thing to have a cloud-based platform to work on that will keep you out of clutter on your client and keep yourself organized.

Users can get instant time tracking, real-time web conference (which is very important for any collaboration tool), built-in instant messenger, instant document editing (like Google Docs) and a lot more. Central Desktop also has a sleek Twitter-esque feature where users can post status updates about their task. It too features a discussion forum for teams to discuss their ideas (which is a good thing, especially if people live in different time zones).

5. Confluence

If you’re a wiki user, Confluence is easy to use. While it’s not your usual wiki, it still contains a lot of similar ones features such as creating content for all users, intelligent search, discussion and much more. File sharing is done via drag and drop. Confluence, unlike other project management software, is more focused on documentation and information sharing. For large projects, good documentation is absolutely key to a more organized execution of things.

Like WordPress, there are also several plugins that users can install for the system, each with their own purpose. And as people say, the best feature is the ability to integrate with Microsoft Office. That in itself says a lot.

6. Kapost

Kapost is publishing management software that is perfect for collaborative bloggers and writers. It is a virtual newsroom where users can present a concept and have it approved by an editor. There are three types of users here: the editors, contributors, and subscribers. Editors can approve, assign, and reject ideas from contributors.

Kapost also has a built-in feature for payments by mail, although i haven’t personally tried it i think it’s very cool feature Especially if you work on an output-based payment with a very diverse team. The thing about Kapost is that it makes the users focus more on the concepts, which increases the quality of the content. It’s like a real newsroom where people brainstorm together.

7. Product eev

Producteev works as an online to-do list that notifies you of what’s happening in real time via email, IM or iPhone. Team leaders can create a virtual workspace and place employees there, create tasks and assign them to people, add deadlines and generate a productivity report.

8. Team box

Is your inbox getting out of hand? Teambox actually solves this problem by organizing projects smartly, telling you what conversation to watch, what priorities to set, etc.

The nice thing I see here is that users can post status updates just like Facebook, except they tell project members about their progress. Unlike other systems, Teambox is probably one of the few software out there that will keep you from looking for the help file because things are so simple and intuitively easy to understand.

9. TeamLab

TeamLab is a free management platform for small to medium businesses. Using TeamLab is like having a social network within your company. You can create blog posts for the entire company to see, and the platform has also become socially friendly features such as company-wide announcements so that no one is left behind, polls to gather public opinion, and many others. Members can even start their own discussions on the forums, getting the whole company involved in whatever activity they enjoy.

Another remarkable feature is the in-house chat messenger that connects every member, eliminating the use of other IMs for communication at work.

10. Time doctor

Time Doctor let me drastically reduce the time wasted because in the world we live in now, time can make or break an entire company.

Its main features include optional screenshot monitoring for remote workers (which is a bit invasive in my opinion, but will do the job), automatic generation of daily reports, tracking which websites and applications are being used, and many others features that track every possible action of a user on their computer. I must say if you want to be strict with every penny you pay, Time Doctor is what you are looking for.

Best Project Management Software for Remote Teams: benefits


Final note

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