How to ask a company to delete your personal data – Guide
According to the guidelines of the General Data Protection Regulation (GDPR), every EU citizen has the right to request the deletion of their personal data by an organization. This is known as the ‘right to delete’. In this article, we explain more about what qualifies as personal information and How to correctly request a company to delete your data.
What is classified as personal data?
There are many different types of personal data, the most common being: While the above data are more standardized forms of personal data, there are also additional categories that are considered more sensitive and require a higher level of protection. These include:
When can you request that your data be deleted?
Everyone will have their own reasons for asking an organization to delete their personal data. Your right to apply applies when: You no longer allow the organization to use your personal data. An example of this could be if you provided information for research purposes but no longer wish to participate. Data is no longer needed for the original reason it was collected. This may apply to a subscription scheme you’ve already canceled, which required you to provide your name, address and other details. Your personal information has been illegally collected or used. If data protection laws are not followed, you have the right to request deletion. Data were collected through an online service such as social networks. Special protection is offered to children as they are less likely to be aware of the potential consequences of giving their data to third parties.
How can you correctly request a company to delete its data?
If you wish to request an organization to delete your information, there is a formal procedure to follow. First, identify the person or department who will be responsible for managing your request – this will vary depending on the size of the organization. You may choose to make your request in writing or verbally. If you choose to make a verbal request, it is recommended to follow this up with a written request as this constitutes an official record if necessary for future reference. Hopefully, this will just be a precaution you won’t need to use later, but it’s wise to protect yourself just in case. The written request should be short and to the point, detailing who you are, contact details, any details of data you would like deleted and asking when they can complete your request. Include details such as: Once received, the responsibility rests with the organization. They will choose to accept your request or, if a waiver applies (see below), they will have to explain the reasons for the refusal. Please share this article if you like it!
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