How to Compress Images with Microsoft Powerpoint – Guide

PowerPoint presentations often contain many different images and photos. This can become a serious problem as today’s high quality digital cameras produce very high resolution images, much higher than what you need for your on-screen PowerPoint presentation. If you try to add more than five slides with about four large images, your presentation file will get bigger and PowerPoint will run slower, wasting disk space and sometimes crashing. Even if you only put part of the image in the presentation and crop the rest, PowerPoint keeps all the images even if you don’t see the rest of the image. Fortunately, PowerPoint provides the image compression utility that compresses all the images in the presentation in a single step, reducing their resolution to the specific resolution of the output type you specified.

How to compress images in powerpoint

Open the Compress Images dialog box

Choose your compression options

For your compression options, you have two options (choose wisely). See descriptions below for details.

Apply to this image only:

Delete cropped areas from photos:

Choose your image resolution

Double check your selections and click ok

Compress images as a PDF

Another option for compressing your images is to simply convert PowerPoint to PDF. The reason this works so well is that the PDF file format automatically compresses images for you (and removes other media that might influence the file size). That said, you lose a lot of native PowerPoint functionality in the PDF format, so I would only recommend doing this if you’re distributing your slide as PDF handouts.

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