How to Find and Use HIPAA Compliant E-Signature Software – Guide

Anyone who has worked in a medical facility knows the importance of HIPAA compliance. We are often asked, “Are electronic signatures HIPAA compliant?” The answer is yes! SIGNiX electronic signatures are HIPAA compliant (in fact, we have several large customers in the healthcare industry). Our technology can be used in situations where patients require signatures as our product can identify a subscriber and create a tamper-proof, secure and confidential signature process. We’re committed to helping our customers meet compliance requirements across industries, and we’ve seen healthcare and pharmaceutical companies successfully adopt SIGNiX to comply with HIPAA. Industry experts recommend that healthcare providers use a specific type of electronic signature: digital signatures. (Don’t know what the difference is? See this article for more information).

Find the right supplier

When choosing business services, companies analyze all the advantages, features, updates and the total cost. Outsourced opportunities are available for a flat fee and provide organizations with additional savings on services. HIPAA compliant software must meet all regulations in accordance with federal laws and IT standards. Before deciding on a new integration, the owner must choose appropriate applications to send and receive information, as well as obtain verification of all electronic signatures. Companies can learn more about programs on mSign now.

Avoiding storage of critical data

Organizations can store information for a limited time and the data becomes part of the patient’s complete medical history. However, unless the hospital is treating the person long-term, they cannot permanently store electronic health records on their system. After a predetermined period of time, records must be deleted and removed from servers and other storage devices. The strategy is used to reduce the risk of accessing confidential information that is not relevant to your current healthcare needs. Doctors and medical centers cannot obtain the individual’s records without the individual’s consent, and authorization is restricted.

Administrators must monitor connections

At all electronic signature sending and receiving points, administrators must monitor connections and mitigate risk. The software attaches a link and transmits the document via email services. The recipient reviews the information and clicks the link to go to the secure page to enter their signature. While each of these steps is being processed, the service provider must prevent outsiders from gaining access to the individual’s records and email services.

Disaster protection options

Whenever the company has contracts stored on its servers for customers, they must have backup media for each file. If they don’t generate duplicates, the organization loses all its data if the server is destroyed or compromised by a cyber attack. Backups should be stored off-site in a safe place to reload a server if the original device is no longer viable.

Top-notch security for signing

As the signing link is loaded, the client is redirected to a secure socket layer where all data is encrypted and hidden from all outsiders. It will not be decrypted until it is returned to the organization. Robust security schemes prevent criminals from accessing health records and using the data to their advantage. Security measures apply at every step of the process to prevent data loss and prevent anyone from gaining access to sensitive data.

Final note

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