Guide: How to Lock Zoho Writer During Collaboration
If you often work on word processors like Google Docs or Zoho Writer, you should know that creating a perfect document usually involves a lot of rewriting. Whether it’s adding new sentences or correcting previous mistakes. The situation is relatively simple if you are only working on a document. However, if you are working with your team members, it is important that you know this how to streamline the experience. After all, you wouldn’t want your colleagues to work and rework endlessly on the same block. Fortunately, Zoho Docs (Writer) comes with a handy option that allows you to lock a certain part of the document while collaborating with others. Hence, we will explore in this post today how to lock Zoho Writer during collaboration and other advanced features
How to Lock selected content for collaboration
Step 1: Once you have completed your part of the document, click Review button on the top.
Step 2: Then select the text fragment you want to lock. Click the little lock icon at the top and choose Lock Selected Content, and that’s it.
Whenever someone in your shared group clicks on that block of text, they’ll see a little lock icon and a message that says “The content has been locked by …” for editing.
Note: The collaboration features are only available to document owners. To set up co-owners, click Share and give the co-ownership rights to the users.
How to Allow editing for a specific person
However, we all know that working on the same document with others is not necessarily a black and white task. There are times when you want a block of text to be edited only by a specific member of your team. In situations like these, you certainly wouldn’t want to compose another email describing who would edit which section and the like. That’s when the Advanced features of Zoho Writer are deployed. To enable it, go to Review mode and click on the lock icon. Then select on the advanced options.
Now add the email address of the person you want to give exclusive permission to and click Lock buttonThat’s it! Cool Tip: Lock the unselected content acts as a reverse selection tool. You select a portion of the text that you don’t want to edit and then select the second option. The rest is handled by Zoho Writer.
How to Mask text
Again, if you own a document and you want to edit or mask a particular block of text, Zoho Writer can even do that. It’s useful when you need to add sensitive data and don’t want everyone on your team to read it.
However, Mask doesn’t work like most tools, which means you can’t select a text fragment and then mask it. Instead, you have to click on the icon and then enter the information. Step 1: The tool for this task is Mask, indicated by the small eye icon at the top. Place your cursor where you want to add the text and click on it. That adds a text box indicated by dotted lines.
Step 2: Now add the text, and that’s about it.
While you can see the text colored gray, other contributors will see the lines indicated with asterisks. Yeah, just like those old FBI movies.
How to Pause the collaboration on Zoho Writer
Fortunately, the process to interrupt collaboration is a walk in the park. Simply switch to Review mode and click the switch for Pause Collaboration at the top.
When you’re done, you’ll see a warning at the top that none of your collaborators can edit the document. On the other hand, employees will see that the document has been checked out by one of your team members. Owner Viewer So the next time you see the document checked out, you’ll know what to do instead of clicking else buttons and tools.
Bonus Zoho Writer Tips and Tricks
1. How to View the document history
If you often collaborate on one document, it is essential that you know who made the changes and when. Luckily for us, Zoho Writer comes with a handy View History featureNot only can you see who made the changes, but you can also see the latest additions to a version. In addition, you can also compare the different versions, if necessary. Step 1: Click the View History icon at the top (indicated by the hourglass). Again, you’ll find it in Review mode.
Step 2: This now shows the different versions on the right panel. Click Compare Versions button at the top, to properly compare the versions.
To see the latest additions, click See what’s changed button and select the timing. All new text additions, including line breaks, are highlighted.
2. Track changes
While Writer has some serious tracking capabilities, it sometimes gets too cumbersome to go through them all. If you’re someone who needs to review changes in a very urgent way, the best option is to turn on Track Changes feature As you may have guessed, all recent changes to the list will be highlighted. And his up to the owner to accept or decline these changes. To enable Track Changes, toggle the button on the top. Team members will see it green button light up on the top.
You will see the name and timing when changes are made. Even the smallest line break is tracked in this mode. As the owner, all you have to do is click on the highlights and accept / decline the changes.
Once done, the text will last up the default text color.
3. Use the built-in email notifications
Would you like to announce some new changes to your shared document? You do not need to write a separate email. Instead, Zoho Writer allows you to notify them via the email option from within the tool.
Click the lowercase letter icon at the top. The names of the employees are automatically added. All you need to do is add the subject and body text and click Submit button
Collaborate smartly
Gone are the days when you have to rely on email forwards to collaborate on a document. Word processing services like Google Docs and Zoho Writer take the frustration out with their smart collaboration featuresThey help you keep track of the changes and allow you to streamline your work and save time in the process. The next up Speaking of time management, if you happen to have an Android phone with Android Pie, go through the post below to become a productivity monster.
How to Lock Zoho Writer During Collaboration: benefits
[wpsm_list type=”star”]
The How to Lock Zoho Writer During Collaboration tutorial is free . This guide already helps so many users follow up with interest in a timely manner. The price of the How to Lock Zoho Writer During Collaboration guide is free.
[/wpsm_list]
Faq
[wpsm_accordion] [wpsm_accordion_section title=”Tutorial summary of How to Lock Zoho Writer During Collaboration”] In this guide, we told you about the How to Lock Zoho Writer During Collaboration; please read all steps so that you understand How to Lock Zoho Writer During Collaboration in case if you need any assistance from us, then contact us. [/wpsm_accordion_section] [wpsm_accordion_section title=”How this tutorial helping you?”] So in this guide, we discuss the How to Lock Zoho Writer During Collaboration, which undoubtedly helps you. [/wpsm_accordion_section] [wpsm_accordion_section title=”What is actual time in which this method complete?”] The time to complete the How to Lock Zoho Writer During Collaboration tutorial is 10+ minutes. [/wpsm_accordion_section] [wpsm_accordion_section title=”What are the supported Device?”] PC Laptop or Desktop [/wpsm_accordion_section] [/wpsm_accordion] [wpsm_divider top=”2px” bottom=”15px” style=”fadeout”]
Final note
I hope you like the guide How to Lock Zoho Writer During Collaboration. In case if you have any query regards this article you may ask us. Also, please share your love by sharing this article with your friends. For our visitors: If you have any queries regards the How to Lock Zoho Writer During Collaboration, then please ask us through the comment section below or directly contact us. Education: This guide or tutorial is just for educational purposes. Misinformation: If you want to correct any misinformation about the guide “How to Lock Zoho Writer During Collaboration”, then kindly contact us. Want to add an alternate method: If anyone wants to add more methods to the guide How to Lock Zoho Writer During Collaboration, then kindly contact us. Our Contact: Kindly use our contact page regards any help. You may also use our social and accounts by following us on Whatsapp, Facebook, and Twitter for your questions. We always love to help you. We answer your questions within 24-48 hours (Weekend off). Channel: If you want the latest software updates and discussion about any software in your pocket, then here is our Telegram channel.
