How to Share and Collaborate on a Reminders List Using a Mac – Guide

If you’re using Family Sharing, you can share reminders with everyone in your group. From grocery list items to household chores, suitcase lists to game day tasks, shared reminders are a great way to keep the whole family organized and engaged on your iPhone and other Apple devices.

Who can send and Share Reminder lists?

First of all, you need two things to be able to use the feature:


Your Mac uses iCloud to share your to-do lists through the Reminders app. That means you can only share and collaborate with friends using iCloud. You can edit and create updated reminders from any device running macOS Catalina, iOS 13, iPadOS 13 or later, as long as you are signed in to iCloud with the same Apple ID on all your devices.

updated reminders

Also, since this capability is part of the upgrade features of the Reminders app, you and the people you want to collaborate with need to update Reminders in your iCloud account to use it. To update Reminders, simply update your operating system. When you open the app for the first time, you will be greeted by a window that tells you to update your reminders. Click Update. If you don’t see this, go to System Preferences > Apple ID, click the iCloud tab in the sidebar, and make sure Reminders is checked. Upgraded tasks are not backwards compatible. This means that once you update, you will be able to share your lists with others who have also updated their reminders, but you will not be able to revert to the old version of Reminders. Likewise, you won’t be able to see lists shared with you unless the sharer upgrades first.

How to Share Reminders on a Mac

Now that you have everything you need to share a Reminder list, here it is. how to Knife: Once the list is accepted, your guests will be able to share and edit the reminder list on their own.

How to Add people to a shared list

Don’t worry if you lost some people during setup; You can always add more. See how:

How to Customize access to your shared reminder list

If you are the list owner, you can manage who can share the list with others.

Allow everyone or no one to invite others

As mentioned, checking the Anyone can add people option gives your guests the freedom to invite others. Uncheck this box if you don’t want anyone but you to add people to the list.

Allow specific people to invite others

If you just want to give some people the ability to invite others, go to the People window in your reminder list. Select the person you want to allow, click Options (…) button, and click Allow to add other people. A checkmark should appear next to the option. Uncheck this option for people you don’t want to be able to invite others.

How to Stop sharing a reminder list

As the list owner, you are free to remove people from your Reminders list at any time. Just go to the People window and click Stop Sharing. A prompt will appear; click Continue. Doing so removes the list of devices from everyone else.

How to Remove access to a shared list

Alternatively, you can remove individual people you no longer want to share the list with. Just follow these steps:

Final note

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