How to Work on Google Docs on Mac in Offline Mode – Guide

G Suite by Google has become an extremely used and popular collection of productivity apps, somewhat similar to Microsoft Office. For a free word processor, it’s hard to beat Google Docs for Mac and other G Suite products. You can even use Google Drive offline to save documents, change numbers with Google Sheets offline, or insert a picture into your presentation with the offline version of Google Slides. When you make changes without internet connectivity, the changes you make will be automatically updated the next time your device is able to sync with the web. You should always sign in to Google Docs if you don’t have a stable Internet connection and need to make changes to your files, but how do you do that? if you are wondering how to edit Google Docs offline, there is actually a way to view your files without any WiFi.

How to To define Up Google Docs offline on your PC

Install Chrome

the offline feature for Docs only works in Google’s own browser. If you are using Firefox, Safari, Edge or any other browser, download and install Chrome.

Log in to your Google account

Everything you do in the Google world is tied to your Google account, and Google Docs is no different. Log into your Chrome account after installing the browser.

Download Google Docs Extension Offline

Chrome lets you install browser extensions that add new ones features and enhance your overall experience. For offline access, this extension will allow you to use Google Docs, Slides and Sheets even when you lose Internet access.

Enable offline access

Open Google Docs and sign in to your Google Account if you haven’t already. Click on the hamburger menu in the upper left corner of the screen (), select Settings and activate the Offline option. Once this is done, you will be able to continue editing and saving your documents whenever you lose Internet access. Google will also download some of your most recent files so you can edit them, even if you haven’t opened them yet. For older files, however, you’ll need to download them in advance.

How to To define Up Google Docs offline at Mobile

Enabling offline access to Google Docs is a little simpler on your mobile devices.

Download the apps you need

Google offers separate apps for Google Drive, Docs, Slides and Sheets on iOS and Android. Download what you need for the phones and tablets you’ll use while offline.

Make recent files available offline

In the Drive app of your choice, tap the hamburger menu () in the top left corner, tap Settings and enable the “Make recent files available online” button. When you activate the toggle button above, it applies to every account on your device. However, you will need to do this for each app, so repeat for the Slides and Sheets apps as needed. O mobile apps will automatically detect which files you use frequently and keep a local copy available for you to use offline. However, if you need to ensure that specific files are available, follow the steps in the next section.

Make specific files available offline

By default, Google will try to save space by keeping only local copies of recently edited files on your device. However, you have a few options if you want to make sure certain files are always available. On your laptop, you can download Google Drive Backup & Sync to keep a local copy of all your files or just some folders on your desktop. This will make Drive work much like Dropbox. However, if you only want to download specific files, find the file you want to keep in the app. Tap the three-dot “Plus” icon () and activate the “Available Offline” toggle button. Repeat for each file you need. You can also open the file you need and the app should download it, but it never hurts to be sure. When you have a file available for offline use, you will see a circular symbol with a checkmark inside it. When editing the file without an Internet connection, you will see a circular symbol with a lightning bolt next to the document name. When you are back online, the changes will be synced up and the symbols will disappear.

Final note

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