Guide: Microsoft To-Do vs Todoist: Comparison and Review
There are so many to-do apps on the market that it is getting harder to choose one. On the plus side, users are given a ton of options. Todoist has made a name for itself in this busy niche with a loyal fan. Microsoft bought Wunderlist, another popular to-do app, to build Microsoft To-Do from scratch up In the past few months, Microsoft To-Do has been updated several times to include most of the core of Wunderlist featuresI recently tested the app and found it to be quite good. But is it ready to beat Todoist’s larger-than-life image? Let’s take a look at how these two to-do apps stack up against each other and more importantly, which app is best for you as an end user. Buy Todoist Download Microsoft To-Do Let’s start.
1. User interface
Both apps follow the proven formula here. A menu of lists and filters on the left and corresponding tasks on the right.
In case of mobile apps, Microsoft doesn’t have a quick sidebar. That means you have to go back and forth to change lists. While Todoist has gone for a bright red theme, Microsoft To-Do has adopted a blue theme.
Both apps support many color-based themes to choose from. They are well-designed and polished apps, but Todoist mobile apps come with a sidebar which makes things a little faster.
2. Tasks, lists and filters
Creating tasks is super easy for both task apps. Click on the big ‘+’ icon to start. And that’s when you notice the differences. In Microsoft To-Do, select the list and then create a task.
In Todoist, you can create a task on any screen and then choose the list. Again, that’s a better approach as I don’t have to switch lists to create one task.
Both Todoist and Microsoft To-Do support natural language. In Microsoft To-Do, any task you mark with an asterisk goes to the Important list, and all future tasks appear under Scheduled list. Today’s tasks are visible under My day. If someone assigns you a task, it will be visible under Assigned to me. Together they form the smart lists. You can also use hashtags. Just add a # before a word to make it a clickable link. Hidden feature, huh? Should be clearer, but it’s still cool.
Todoist does things differently, but offers more options and control. In addition to the Today list, there is the Next 7 days list where you can see your entire week at a glance. Useful for future planning. Projects are lists in Todoist, and you can create nested projects to divide your workflow. Not only that, you can also create subtasks to separate your workflow.
Then there are labels that work like tags. Finally, there are filters which are color-coded priority tags that can be used to indicate the importance of a task.
Specifically, you can also create subtasks in Microsoft To-Do, but not sublists. They call it Steps. So I can divide a single big task into a series of steps or subtasks.
3. Task and project management
Todoist and Microsoft To-Do offer a little extra features to help manage tasks and projects. You can attach notes and files to separate tasks in both. Useful for writing down thoughts or attaching important files. Todoist calls it Comments.
You can invite colleagues or family members to a list and collaborate on one project.
The labels and filters in Todoist can further help you efficiently manage projects and tasks. There are sorting options in both, but To-Do does better. You can also sort by dates, importance and status. Todoist only offers date, name, and priority options.
4. Karma
Todoist wants to gamify the experience with Karma. The more tasks you complete, and on time or before the deadline, the more points you accumulate. You can set daily or weekly goals. When you achieve your goals, you unlock productivity badges.
It’s a proven method that works for a lot of people, so that’s cool. But as Elon Musk once said: The goal is to achieve your end goals.
5. Platform and prices
Microsoft To-Do is available on the web, Windows, macOS, Android and iOS platform. The app is completely free with no ads. Todoist also covers all platforms, including support for Apple Watch and Wear OS. Then there are extensions for popular browsers.
Todoist also has a free plan, but no support for labels, filters, or reminders. A to-do list without reminders is useless. The paid plan costs $ 3 per month for individuals and $ 5 per month per user for teams. When you consider the number of third-party apps Todoist integrates with, the price seems justified. Microsoft To-Do integrates with Outlook and Planner. Seeing how Wunderlist integrates with several other apps as well, I think API integration will soon make its way to To-Do.
Just do it
If you are an individual, have a small team or need to plan family outings, Microsoft To-Do is more than enough for you. It’s free and comes with a lot features with more in the pipeline. If you’re a team or a company and need a scalable solution, Todoist is probably the best to-do app out there. The next up Want to learn more about the main differences between Todoist’s free and premium plans? Now click on the link below.
Microsoft To-Do vs Todoist: Comparison and Review: benefits
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